Job Vacancy Malate, Metro Manila Position Building Admin Assistant at Illumicore Company

Illumicore Company is thrilled to announce job openings for the position of Building Admin Assistant in the Malate area. We are currently offering Full-time opportunities.

We are seeking candidates with excellent skills and a minimum of beginners/seniors in the field. In addition, we value honesty, discipline, and a strong sense of responsibility in our workforce.

At Illumicore Company, we operate in the (according to the company) industry. If you are intrigued by our company and wish to pursue this exciting opportunity, we encourage you to apply directly.

Don't miss out on the chance to be part of our dynamic team. Submit your application today and take the first step towards a rewarding career with Illumicore Company.

Job Information

Job Description

Interview location: Bonifacio Global City, Taguig (main office)

Position: Building Admin Assistant

We are looking for a responsible and proactive Building Admin Assistant to help manage the daily operations of a commercial building located in Malate, Manila.

This role includes coordinating with tenants, contractors, and maintenance staff to ensure the facility remains clean, safe, and fully operational.

Responsibilities

• Handle tenant communication: receive inquiries/requests, send notices/announcements, summarize issues, and maintain good tenant relationships.
• Assist with utilities and billing: check electricity/water SOA or billing statements, prepare tenant billing/records, and track payment status.
• Manage documents and records: upload and file contracts, notices, official receipts (OR), and update building/tenant data.
• Support invoice processing and basic cost tracking: verify supplier invoices, prepare requests, and organize simple expense records.
• Coordinate maintenance requests: receive tenant concerns, endorse to vendors/technical team, and follow up until completion.
• Distribute notices, collect rental payments, and manage tenant records
• Report to the Building Manager and support general administrative tasks

Qualifications

• Strong communication skills: polite and professional with tenants/vendors, able to summarize issues clearly for reporting.
• Organized and reliable: can manage task statuses (ongoing/pending/done), follow deadlines, and send reminders.
• Basic accounting/administration familiarity: understands SOA, OR, and invoice workflow; can assist with simple billing/collection tracking.
• Common documents: Statement of Account (SOA), Official Receipt (OR), Supplier Invoice, Tenant Masterlist, Utility Tracker.
• Detail-oriented and accurate, especially with numbers, billing, receipts, and spreadsheet entries.
• Basic Excel/Google Sheets skills (lists, totals, sorting, filtering, simple reports).
• Resides near Malate, Manila or willing to commute
• Able to multitask and respond to urgent situations
• Service-oriented and positive attitude

How to Apply

Please send your updated resume along with a short self-introduction to the email provided, or apply directly via Indeed.

Work Schedule: Mondays to Fridays at 9:00am to 6:00pm; alternate Saturdays at 9:00am to 2:00pm

Benefits:

• Pay raise

Supplemental Pay:

• 13th month salary

Age Requirement: 23 to 35 year old

Work Location: Malate, Manila.

Job Type: Full-time

Pay: From Php20,00.00 per month

Benefits:

• Pay raise

Work Location: In person

Requirements

• Basic Computer Skills
• Physically and Mentally Healthy
• No Criminal Record
• Able to Work in a Team
• Minimum Education of High School Diploma
• Good Communication Skills
• Minimum Age of 18 Years
• Able to Work Under Pressure
• Willing to Be Placed in the Designated Work Location

Company Address